Office Services Floater (Contract)

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

We are currently seeking an Office Services Floater to join our Toronto office on a one-year contract. Reporting to the Manager, Officer Services, the Office Services Floater will assist in all office services, including but not limited to the following tasks:

Primary Responsibilities

MAILROOM DEPARTMENT

• Update and complete daily mailroom activities
• Arrange for rush delivery or pick-up of courier packages
• Maintain a high level of confidentiality regarding incoming and outgoing material (mail, faxes, packages, etc.)
• Record and route incoming faxes to appropriate recipients and transmit outbound faxes
• Pick up, sort and deliver internal mail at regular daily intervals
• Collect empty toner cartridges for recycling
• Deliver files and boxes, as requested by Records Department

OFFICE SERVICES

• Assist with fulfilling firm’s office supply needs and maintaining art catalogue and schedule
• Provide back-up and support for Coordinator, Supplies and Purchasing
• Assist Facilities personnel with tasks, including office moves and set-up for new employees
• Provide back-up for firm’s security system operations
• Coordinate and perform minor office maintenance and repairs and liaise with building management and external vendors regarding cleaning activities
• Maintain orderly and uncluttered freight elevator storage areas

RECEPTION/SWITCHBOARD

• Open and/or close reception area (7:30 a.m. to 6:30 p.m.)
• Greet and escort clients to boardrooms
• Notify appropriate staff members of arrival of clients/visitors
• Provide back-up for switchboard operators, answering phones and routing calls, as needed
• Coordinate after-hours conference calls
• Relay office maintenance concerns (lighting, heating, washrooms, carpets, etc.) to Office Services
• Coordinate with Kitchen, Office Services and Boardroom Service Coordinator to ensure reception and serveries are well-maintained and boardrooms meet audio-visual needs

RECORDS

• Scan records
• Perform file retention back-up

Qualifications

• Strong verbal and written communication skills
• Friendly, professional and confident demeanour
• Excellent listening and interpersonal skills
• Minimum of one-year experience in a fast-paced, professional environment
• Proficiency with Microsoft Office Suite
• Organizational and time management skills to manage multiple tasks
• Ability to work independently and handle stressful or high-pressure situations
• Ability to work overtime and on weekends during key times of the year

To Apply

For more information or to submit your application, please email recruitment@dwpv.com

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.